SYS 061: Productivity Hack : Organize For Sharing Not Searching

Organizing your files and folders for easy access is essential for time saving and ease of operation. Steve has some advice on how to not disappear into a cloud of data chaos and increase your productivity by rethinking and modernizing the way you store your files.   KEY TAKEAWAYS    Grouping can be cumbersome due to the ambiguity of classing files by specific criteria. Labelling things to make them easy to find by file name has been superseded by advanced search tools like google. Think in terms of a role based organisation which involves giving the right access to files and passwords relevant to their work. Department managers will need complete access to files, videos, apps and all data relevant to their role.  This results in only a small number of parent folders within your organisation per department with subfolders divided by permitted access depending on sub-roles within said departments.  Prefix your files with a standardised department based label. You can then search within files with that department prefix for relevant keywords.   BEST MOMENTS    ‘This is something that I struggled with for many years. I tried loads of different variations of ideas that I read about. Should it be done by department? Should we be doing it by role? How granular should you go? How many different folders should you have?’   ‘How do I delegate stuff easily? Ultimately that’s what your business should be about.’   ‘Stop trying to organize things for the finding of it and instead think how can I organize it so its easy for me to share. That’s really the big take home from this’   VALUABLE RESOURCES Facebook Group: https://www.facebook.com/SystemsAndOutsourcing/  Website: https://systemsandoutsourcing.com/welcome-1  YouTube: https://www.youtube.com/c/drsteveday    The RIGHT Assistants For Your Business by Dr Steve Day  http://bit.ly/sys-10   ABOUT THE HOST Steve used to be a slave to his business but when he moved to Sweden in 2015, he was forced to change the way he worked. He switched to running his businesses remotely and after totally nailing this concept he decided to spend his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing Methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants. Most business owners are overwhelmed because they don't know how to create systems or get the right help. Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.  

Om Podcasten

Reclaim your time, reduce stress, and create more impact. For years, Dr. Steve Day was a slave to his businesses - working insane hours and living in constant stress and overwhelm. After suffering through burnout and depression, he realised that success doesn’t come from doing more; it comes from aligning your work with your ideal life and systemising the things that matter. That shift changed everything. By focusing on key systems, he transformed his business and lifestyle - emigrating to Sweden and living with more presence, purpose and impact. In Systemize Your Success, he shares the strategies that helped him step out of the grind so that you can do the same. This podcast is for small business owners who want to honour their authentic selves, create more space and freedom, and leverage their strengths for meaningful impact. You'll learn how to streamline operations, outsource effectively, manage a remote team, and set up systems that free you to focus on building a business you feel proud to talk about. If you’re ready to build a successful business and have the freedom to enjoy it- hit subscribe, and let's make it happen.